One of the promises of the creation of a network of institutional repositories was that this would truly be a network, in the sense that there would be facility for appropriate transfer of material between services (I wrote about this for UKCoRR’s blog a while ago if you want more context). For example, an academic should be able to post a paper in the home repository, and also see this transferred automatically to e.g. the ArXiv.
We saw an opportunity to do this here at City when we began archiving our Department of Economics Discussion Papers Series. It soon emerged that the main point of discovery for economists looking for papers was the Repository of Papers in Economics (RePEc). The person in charge of the series had set up a page on the Economics website that pushed the papers in the series to RePEc, but this required an awful lot of maintenance, in particular ensuring that data could be transferred to RePEc in an appropriate format as RDF files.
So, we offered to take care of ensuring the series was automatically transferred from City Research Online (CRO) to RePEc. This involved some work with Eprints services and the people at RePEc to set up an area at CRO which indexed the papers as RDF files using the eprints2redif script. This is then used to push these files to City’s Department of Economics page at RePEc. The CRO RDF file-set updates overnight, meaning that additions, deletions and changes to the files therein will quickly be reflected on our RePEc page.
This will hopefully be a convenient and useful service for our economists- add your discussion paper to CRO, and it will automatically appear in RePEc! For us it’s a real win as well- we can take the administrative and technical burden off the economists’ hands, and also demonstrate that we are able to offer this kind of service to other departments. Also, it means that we should see a significant improvement in our download statistics, since the papers’ records in RePEc actually point back to full text papers in CRO when people hit the download button (see the URL to download this paper, for example). So it really is a win-win situation!
I would encourage other repository managers to have a think about this. I found the Department of Economics to be very receptive when we approached them, particularly when it became clear that we take on work they were spending time upon. There is some technical work that has to be done, but nothing that should flummox an experienced Eprints administrator. The next thing I’m going to think about is whether we can arrange something similar for our Centre for Mathematical Science, who are keen users of CRO and the aforementioned ArXiv.